TOURNAMENT POLICY and PROCEDURES

The following policy and rules apply for the conduct of organizational tournaments and outings held at the Fort Meade Golf facilities and are hereby made a part of this contract:

1. Authorized patrons must sponsor all events as outlined in AR 215-2, Para 2-3. Use of facilities by non-sponsored groups or organizations is prohibited, unless the criteria set forth in AR 215-2, chapter 5-41, is met.

2. Bookings must be made with a golf course Tournament Coordinator.  A contract is required for all tournaments / outings, as well as a deposit. A temporary date will be entered for a 14 day period until a deposit and a signed contract is received. A permanent date will then be put into the book.

3. A rate of   $ ______ per person plus and additional charges has been agreed to and I accept those terms and rates. All fees and charges (minus any running tabs) must be paid prior to the day of the tournament. (Unless agreed upon in advance by both parties and signed to that effect.) No shows are the responsibility of the sponsor/coordinator.

4. During prime play days and times throughout the season coordinators are required to provide continuing updates of player counts and required amenity counts.
· __________   60 days prior the event date you are locked into a 70% player count.
· __________   30 days prior the event date you are locked into a 80% player count.
· __________   14 days prior the event date you are locked into a 90% player count.
· __________   7 days prior the event date you are locked into a 100% player count.
(Your final bill will be based on player counts and are final as of the above listed dates unless the golf course is updated or the numbers increase.)

5. A final player count and lists are due _____________  (i.e.7 Days) prior to the event.
· In order for non-authorized patrons to gain access to the post, a typed alphabetical list of the players must be received.
· For those events that request food, a final count is required.
· A final list of players in foursomes is required.

6. All Outings will play unless the courses are closed.
(The golf courses will only be closed by management for unplayable or unsafe conditions.)

7. All participants will abide by the course rules and etiquette. A Maximum playing time of 4 ½ hours is expected for all outings.

8. Coordinators will be responsible for the conduct and behavior of the participants and workers while at the facilities.

9. All food and beverages to be consumed at the golf course must be purchased from the facility.

I have read and understand the requirements for conducting an outing at the Fort Meade golf facilities including the provisions in AR 214-2.  I also accept full responsibility for the players and this event.

Tournament Sponsor ______________________________________ Date: ______________