The Courses Catering,Polcies

CLUBHOUSE POLICIES

Please Review the following policies. Our catering staff will be happy to answer any questions you might have about the policies.

GUARANTEES:

Menu selection has to be provided 10 business days in advance to ensure the right items and quantities are on hand for your event. Our staff also needs to be advised of the guaranteed number of guests 10 days before the event. The Host/Sponsor will be required to pay 100% of the guaranteed number given. When booking your function please keep in mind the following:

FOOD and BEVERAGE

Wedding cakes and Military Ceremonial cakes may be purchased and brought in for your event. Notify the catering staff if you will be requiring a cake table. Supplies for the cake table could incur additional fees, contact our our staff for details.

OUTSIDE FOOD

There is NO outside food permitted other than Wedding and Military Ceremonial cakes. Anyone bringing in outside food will be asked to leave - There are no exceptions to this rule. If there is something you would like to have at your function and it's not on the menu ask the catering staff - we'll acquire it for you.

For the safety of our guests, all food and beverages are either consumed or disposed of in the facility. No food or beverages leave the facility.

PAYMENTS:

Cash, personal check, Visa, Master Card and American Express are accepted for party payments. Host or sponsor is responsible for making sure that the contract is paid in full the day before the scheduled event.

MULTIPLE ENTREES

The Host is responsible for identifying who gets what meal on multiple entree functions. The Courses recommend the use of color codes for luncheons and dinners where multiple entrees are ordered. This practice expedites service and ensures each guest gets the correct order. All multiple entrees will be priced at the cost of the highest priced entree.

SERVING TIMES

We pride ourselves in meeting the serving time listed on your contract. If for any reason, you need to delay the serving time, please notify the catering staff as soon as possible to ensure quality, taste and appeal for your meal. For meal serving requests after 7:00 p.m. Special pricing may apply. The Catering staff will work with you to identify those charges in advance, if applicable, and will clearly indicate the charges on your contract.

MEETINGS and SEMINARS

We specialize in social events for guests that contract food and beverage services. Organizations wishing to use the rooms for private meetings and seminars need to contact the catering staff for details concerning available times and any applicable charges.

Meeting and Seminar Room Rent:

Birdie Room: Holds up to 60 guests. $75.00 as is

Eagle Room: Holds up to 110 guests. $125.00 as is

Both Rooms: Holds up to 150 guests. $175.00 as is

GUIDELINES

For your convenience, we have a podium with microphone, and a US Flag available for your use. Identify your needs to the catering staff well in advance of the function and we can reserve these items for you. Also notify the staff of any special storage that may be needed for times that you will need in your room - i.e., brochures, cakes, magazines, etc.

HOLIDAY FUNCTIONS

Holiday functions are those events booked on Holidays such as New Year's Eve, New Year's Day, etc.

Additional labor cost for groups 50-100 guests = $100.00 per hour , for 4 employees on duty.
Groups 101-150 guests = $125.00 per hour, for 5 employees on duty
Groups 151-175 guests = $150.00 per hour, for 6 employees on duty.

BARTENDERS

Inform the catering staff if you will need a bartender for your function. Please keep in mind the bartender is on contract but does not receive gratuity.

Host/Sponsor are responsible for assuring minors do not consume supervised or unsupervised alcoholic beverages.

Holiday functions that require a bartender will be charged an additional $30.00 per hour, for every hour the bar is open

PARTY BARS

There are 2 types of bars: A "pay as you go" and an "open bar". There is a $100.00 sales guarantee for the first hour and a $50.00 sales guarantee for each additional hour (No Exceptions). If your party does not meet these minimums, the difference per hour will be added to your contract to cover labor. The minimum sales guarantee is 3 hours, $200.00.

- Pay As You Go - Guests will order and pay for their own drinks and tip the bartender as they go.

- Open Bar - Host/Sponsor agrees to pay for all drinks served. Drinks are dispensed to the guests free of charge with the host/sponsor assuming responsibility for payment. An open bar can be set up with a predetermined dollar amount or a time limit. The dollar amount will be annotated in the contract. A calculator tape will be computed until the per-set limit is reached. A 20% tip will be added to the bar tab.

CANCELLATIONS

If you cancel your function at least 30 days prior to the event you will receive your deposit refunded in full. However, if you cancel with less than 30 days you forfeit your full deposit. Signing the contract signifies agreement to the cancellation policy.

GRATUITY FEE

A 20% gratuity is required for all house parties. Prices shown do not include the 20% gratuity, but the fee will be computed on your contract.

DECORATIONS

Tbe Courses have a limited number of decorations available for your function. All decorations other than those provided by The Courses are the responsibility of the Host/Sponsor. To preserve the beauty of the clubhouse for all guests, we request that no nailing, tacking or taping to the walls, ceiling or any other part of the clubhouse without approval from the catering manager. The host/sponsor is financially responsible for any damages resulting from the misuse of decoration. Except for place cards and some individual table decorations, all decorations must be fire resistant and meet the codes of the base fire department. Our catering staff will assist you in coordination of your decorations in accordance with the fire codes. Due to the hazards posed by candles, we no longer allow candles. Alternate choices are available and our staff can assist you in those choices. Please coordinate the time you plan to decorate your tables and area with the catering staff to ensure there is no conflict with other functions.